When communiating with others on the Internet, observe the following common-sense net-etiquette. This 'Netiquette' should be observed whether you are writing an email message, participating in a chat session, or posting a message on a Bulletin Board.
Netiquette can be defined as behaving properly on the net. Just like good manners are appreciated in real life, good manners on the net are appreciated too. Remember they might not be really big things. To get your netiquette right though, you do have to get the little things right. Every drop is responsible for the existence of an ocean! It will earn you respect among fellow users of the internet.
Here are some basics you need to be minimally familiar with in order to be taken seriously in your online communications.
- Do not type in ALL CAPS. Typing in all caps is considered yelling or screaming online. Those who type in all caps are percieved as lazy and not being considerate of those who will have to read their email. Various studies on the topic reflect that it is more difficult and takes longer to read text that is typed in all-caps.
- Do not leave the 'Subject' field blank. Fill it in with a brief and concise description of the content of your email. Thi is very important in helping those you communicate with, helping them organise and manage their email. Avoid using all caps or all small case, terms such as "Hi', 'Help' or 'Please Respond', or the recipient's name in the subject field, as you may be misidentified as a spammer, and your email automatically deleted.
On occasions where it is necessary to send a group of people the
very same email, as a courtesy to those you are sending the mail to,
list all recipients' email addresses in the BCC (Blind Carbon Copy)
field. When an email address is designated in the BCC field, the
recipient will get a copy of the emailwhile their email address
remains invisible to the other recipients of the email - some or all
of whom they may or maynot know.
Long lists of email addresses at the beginning of any email is an immediate sign that the sender is either a novice/newbie-or doesn't care to respect others' privacy. None of which, I'm sure you'll agree, are complimentary perceptions. Email addresses are like phone numbers. Only the owner of the email address or phone number should be able to authorize who they want to have it and make it public to.Most people prefer to decide for themselveswho has their email address. By sending mass emails to a list, you have made that decision for them-and that is a breach of assumed privacywhen communicating. Let those you correspond with determine for themselves who they will make their email address known to-do not make that decision for them!
If you are new online, raise your right hand and repeat:
- "I will not forward any dumb joke, 'chain letter' or unimportant emails to my friends without their permission."
- "I understand that by doing so I may fill up their inbox, use others' resources unnecessarily, and may cause other important email to bounce."
- "I understand that most people have seen these emails a million times and find them annoying."
- "I know that by forwarding these so-called humorous emails I may offend or tick-off people who donot share my sense of humour or who are sick of having the same set of stupid emails forwarded to them each time a newbie hops online."
There! Now, that wasn't too bad, was it? Hopefully, you will no longer be tempted to forward those jokes, untruthful oe frivolous emails which instruct you to forward them to your friends! And you'll avoid looking silly and uninformed in the process. read them if you must, then hit 'Delete'. You don't believe those emails that state that certain things will happen simply by you forwarding the mail to 10 friends, do you?
Related Link: Snopes.com
- Never give out phone numbers or personal information without confirming that you are communicating with a reputable party. Never give out personal contact information of others without their specific permission to do so.
- Always compress or 'zip' large files before sending. Many people who are new to the online world do not realize how large documents, graphics or photo files (Especially .bmp files) are. Guess what-they are large enough to fill soemone's email inbox and cause their other mails to bounce! Get in the habit of compressing anything over 200kB. ( You can view file sizes in Windows® by selecting the file and clicking 'ALT + ENTER'. (OR, right-click and choose 'properties'. )
Related Link: WinZip® - Free compression utility for Windows®.
Another way of reducing the size of your image attachments is to manipulate them using graphics software.
Related Link: IrfanView® - Freeware Graphics Program.